The exhibition stands are 3m wide and 2m deep with 2.5m height. Stand fittings will consist of a system
stand, two fluorescent lights, and fascia board in English,one electrical power point and sufficient tables and chairs. In addition each exhibitor will avail the following benefits:

1. Exhibitors names will be published in the conferenceweb site.
2. Exhibitors profile and logo will be included in the Conference Proceedings CD.
3. Advertising space will be available in the Exhibition Guide and final Specialty Conference program.
4. A brief resume (8-10 lines) of each exhibitor will be included in the official Exhibition Guide which will be circulated to all invited government officials, VIPs, visitors and participating delegates.
5. Wide publicity will be given in the Gulf Region about the exhibition to attract Consultants, Contractors and Government officials to visit the exhibition booths during the conference period.
6. Each Exhibitor is entitled to one full conference package and one person allowed to attend all the technical sessions free of charge during the 3 days conference period.
7. Best three exhibitors will be selected and honored during the Conference Dinner. All other exhibitors will also be honored with certificates.

One full exhibition Stand with the above fittings	BD 750 or US$ 2,025
Exhibition space without fittings	BD 120 or US$ 320 per sq. meters minimum size is 6 sq. meters.
Note 1:
A deposit of 25% is required at the time of booking and the full payment by 31 March 2007.
Note 2:
Acceptable forms of payment include Bahraini Dinar / US Dollars by Bankers Draft payable to BAHRAIN SOCIETY OF ENGINEERS or Credit Card Mail Order.
Payment can also be made by direct Bank Transfer payable to:
BAHRAIN SOCIETY OF ENGINEERS A/C No: 99065991 National Bank of Bahrain (Main Branch) Swift Code : NBOBBHBN
Note 3:
In case of cancellation of exhibition space before March 31, 2007, the Exhibitor will be refunded the Exhibition Stand cost after deduction of nominal Administration Charges borne by the Conference Secretariat.

Opening Times
MEMEC 2007 takes place 04 – 07 November 2007.  The opening times for the exhibition are as under:

04th November, 2007          19.00 hrs till 20.00 hrs        Opening Ceremony
05th November, 2007          08.00 hrs till 17.00 hrs
06th November, 2007          08.00 hrs till 17.00 hrs
07th November, 2007          08.00 hrs till 14.00 hrs

Construction & Dismantling Timetable

• During construction and dismantling, the exhibition hall will be open to exhibitors daily 08.00 – 20.00 hrs:
• Exhibitors building their own stands may occupy the space from 08.00 am Saturday, 3rd November 2007.
• Exhibitors using Organizers’ Stand-fitting Service may occupy their stands from
• 12.00 pm, Saturday, 3rd November 2007.
• All stands must be completed and exhibitors should display their materials before 06.00 pm on Sunday 4th November 2007.

Stand Fittings
Exhibitors reserved their space with fittings will be entitled the following:
2.5 m high anodized system post and beam (natural color) with white polykem infill panels.

• White fascia board (300 mm Ht) with black vinyl sticker cut out of standard lettering (English names only, to be provided by the exhibitor) for the exhibiting company.
• Two (2) nos. 4 ft. fluorescent tube lights (40W) to be installed behind fascia board as general light for every 6 sq. mtr.
• One  6 ft. x 2 ft. Table & Two Chairs  (Additional chairs will be provided on request)
• One (1) 13 Amp. Single phase power point for every 6 sq. mtr.
• One (1) number waste paper basket for every 6 sq. mtr.

Please note that the height of the exhibition hall is 2.5 mtr. 

Stand Contractor
The official stand contractor appointed by the Organizers is:

Mr. Dave Ong, Project Executive
Cityneon Middle East
P O Box 2490
Bahrain
Tel: +973 17 590191
Fax: +973 17 594716  
Mobile: +973 36078005
Email - daveong@cityneon.com.bh

Exhibitors requiring additional stand fittings, shelves, display stand, lights etc.
or additional construction services may contact the main stand contractor for a quotation without obligation.  The cost of stand construction etc. must be settled direct with the contractor.

Audio Visual Equipments Rental
For renting Computers, Laptops, Printers and other audio visual equipments, please contact
Messrs Maisam
P O Box 21200
Manama, Bahrain
Tel: +973 39972733                  
Email maisaminfo@yahoo.com      

Electrical Power Supply

• The electrical power supply in the Exhibition Hall is 220 volts (50 cycles) single phase and 415 volts (50 cycles) 3 phase.
• All exhibitors must bring their adaptors to suite their equipments.

Flowers / Plants
The official floral contractor appointed by the Organizers is:

Carnival Flowers
P O Box 22107
Bahrain
Tel: +973 17 277485 
Fax: +973 17 270002

Attention – Mr. Varghese, Mobile - +973 39846110

The floral contractor will be present during the show build-up period.
Exhibitors wishing to order floral decorations in advance of the show should contact the contractor direct.
The cost of floral decorations must be settled direct with the contractor on site.

Photographer
The official photographer appointed by the Organizers will cover the Opening Ceremony and VIP’s visits to individual stands.  Their contact details are as under.  The photographer will be available for individual commissions as required, including video services.  The cost of photographs, etc. must be settled direct with the photographer on site.

National Photo Services
P O Box 20161
Kingdom of Bahrain
Tel: +973 17 742544 Fax: +973 17 715735
Email npsinet@batelco.com.bh

Attention – Mr. C.M. Varghese, General Manager

Official Clearing Agent
We have appointed an official clearing agent CIRCLE FREIGHT INTERNATIONAL (CFI) to assist the exhibitors for import and export their exhibition materials and delivery to the exhibition hall.  They will also undertake door to door collection and delivery. They have offices in all major cities and will take care of the door to door collection and delivery of the materials.

 Circle Freight International
P O Box 5069
Kingdom of Bahrain
Tel: +973 17 735355           Fax: +973 17 735193
Email - sunil@circlefreight.com.bh   or   info@circlefreight.com.bh

Attention:  Mr. Sunil Kumar, Operations Manager

CFI will provide exhibitors with delivery schedules and instructions.  CFI will advise shipping dates and issue a comprehensive tariff covering import clearance services and delivery/handling charges to all exhibitors shipping in goods from outside Bahrain.  All goods entering to the country must carry a statement of the country of original in a clearly visible place.   Companies should dispatch their materials well in advance so that the clearing agent can release the material from Customs and keep in their store to deliver at the respecting booth.

To comply with the bonded area regulations, all deliveries from local stock, i.e. duty/tax paid goods must be accompanied by a detailed loading list on company letterhead, in triplicate.  Goods will then be checked against the list by Customs.  

It is the exhibitor’s responsibility to ensure that their exhibits are adequately insured. The insurance must cover the shipment to and from the exhibition and the packing and re-packing of the exhibits.

Standard procedures must be adhered to and exhibitors are warned that attempts to shortcut the system could result in expensive delays.  Details on customs regulations will be circulated to all exhibitors by CFI. 

Show catalogues, leaflets, literature, CDs and other visual aids are subject to inspection and censorship by customs on arrival.  It is essential to send questionable items to the shipping agents, in advance for consideration.

 Hotel Accommodation
Hotel accommodation has been reserved at the Gulf Hotel (Conference & Exhibition Venue) at a preferential rate.  Please visit our web site to retrieve the hotel room reservation form etc. and book your rooms in advance on line ghres@batelco.com.bh to avail the special room rates. Room’s reservation should be made direct with the hotel before 30th September 2007.  Bookings received after the deadline will be subject to availability. There are however, other options for the hotel accommodation at 3 and 4 star hotels in Bahrain, the details for which are available at our website   www.memec-expo.org

Visa Requirement
For more information about visa requirements, please visit to our web site
www.memec-expo.org

Exhibition Guide
The Exhibition guide will be published in English and will contain general exhibition information, the Conference Program, an exhibition layout plan of stands, an entry from each exhibitor, a product index and exhibitors advertisements.

Each exhibitor is entitled to publish a short profile about the exhibiting company maximum of 10 lines in the Exhibition guide. Please return the attached exhibitors information form duly filled for our use clearly mentioning the name of your company to be printed on the fascia board and your company logo(in JPG 300 DPI) so as to reach the Conference Secretariat before 31st August 2007.  In case we do not receive any details after this period, we will not be able to publish in the exhibition guide and we will omit the details except for the name of the company and stand number.

The exhibition guide is widely distributed to all the delegates, visitors and VIPs at the opening ceremony as well as during the entire conference period.  We offer advertisement spaces in the guide for exhibitors who wish to advertise their product or services separately at a minimum cost.  Rates are mentioned below:

For further queries, please do not hesitate to contact the Conference Coordinator on Tel: +973 17 727100, Fax: +973 17 827475 or e-mail bseng@batelco.com.bh